Project Administrator- Scaffolding Division, Southern Ontario

Project Administrator- Scaffolding Division

Project Administrator- Scaffolding Division

Years of dedicated service and extensive accomplishments for the Power Generation, Steel, Natural Gas Pipeline, Utility, Manufacturing, and Wholesale Industries have developed our firm into one of the more versatile and dependable Constructors in Canada. For all of your Industrial Building Needs, you can turn to Barclay. For over 70 years across Canada and into the United States, Barclay Constructors has been providing quality General Building Service for Heavy Industry.

We do it once, and we do it right.

This role will provides administrative and accounting expertise and support to the Project Management team(s) on a variety of projects.

This position is based out of Southern Ontario.

RESPONSIBILITIES

Essential Duties and Responsibilities include, but are not limited to the following:

  • Complete project set-up and job closings in Project and Accounting software; set up and issues submittals for new projects as necessary
  • Assist with setting up new subcontractors and new vendors as required
  • Assist Project Managers to ensure contract extras are tracked and billed; assist in invoicing and gathering of all required documents (WSIB and Statutory Declarations) required for payment
  • Set up submittals in Viewpoint, Procore and MS Word for new projects as necessary
  • Assist in tracking, monitoring and analyzing productivity data where applicable
  • Prepare time and material reports, extras to contracts
  • In conjunction with Accounting, run job cost reports as required by Project Superintendent(s) and Project Manager(s); provide feedback to Project Manager(s) on the ongoing cost controls of the projects; provide financial services support to the project team
  • Forward appropriate forms to Accounting as required; produces POs and Purchase Contracts for Accounting
  • Responsible to receive, record and maintain filing system for contract documents, drawings, revisions, cancellation notices, RFI responses and related document in accordance with Matheson procedures
  • Issues transmittal, drawing, electronic file, revision and hold notice confirmations
  • Prepare and compile information as required for Project staff working on site
  • Provide Viewpoint and Procore support for Project staff and Accounting as required
  • Prepares correspondence, meeting minutes, reports, forms, close out documents, O&Ms, and specialized documents; proofreads materials for accuracy, completeness, compliance, formatting, and correct English usage, including grammar, punctuation and spelling
  • Perform other duties as assigned to meet business unit and corporate objectives

 

EDUCATIONAL AND PROFESSIONAL REQUIREMENTS

  • Precious experience in project administration
  • Proficient in MS Office applications, Viewpoint and/or Procore an asset
  • Construction Industry experience an asset; knowledge of Prompt Payment Act an asset

Equal Opportunity Employer
Barclay Constructors is an equal opportunity employer.

Accessibility
Barclay Constructors welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

Apply Today

To apply, click the button above to connect with out team at Barclay Constructors. In your email, please include your resume and cover letter.

Salary Range: $50,000 – $60,000 annually.

We thank all applicants for their interest in the position but only those identified for further consideration will be contacted.

NOTICE TO THIRD PARTY AGENCIES: Please note that Barclay Constructors does not accept unsolicited resumes from recruiters or employment agencies.